Privacy Policy

ForYou Pvt. Ltd ("we", "us", "our") operates the For You Team HRMS cloud platform and the For You Team mobile application (package name com.foryousupermarket.foryouteam). This Privacy Policy explains how we collect, use, store, and protect personal information when you use our employee self-service features on web and mobile.

Your employer (the subscribing organisation) is the primary controller of your employment data. We process information on their instructions to provide HRMS services. By using the app or employee portal, you also agree to this Privacy Policy.

The platform technology is created by Techzex Software Pvt. Ltd..

Depending on your employer's configuration and how you use the Service, we may process:

• Account and profile details: name, employee ID, email, phone, department, designation, shift, assigned office or work location, and company branding supplied by your employer.
• Authentication data: login credentials and secure session tokens stored on your device.
• Attendance data: punch-in and punch-out timestamps, break start and end times, attendance status, regularisation requests, and related audit logs.
• Location data (when in use): GPS coordinates used to verify you are within your employer’s office geofence for punch and, when enabled, for break start/end. Coordinates may be stored with the attendance or break event.
• Field duty background location (enrolled employees only): approximate location samples (and optional accuracy, speed, heading, battery level, device id, and reverse-geocoded area name) while you are punched in, including when the app is in the background or the screen is locked, until you punch out or enrolment ends. See Section 4A.
• Camera and photos: selfie images for attendance verification (selfie map or Face Match modes when enabled by your employer), and photos or videos you capture as task or visit proof.
• Face Match data (when enabled): mathematical face embeddings derived from your selfie or profile photo, used only to verify that the person punching is you. Embeddings are stored securely for your employer’s Face Match policy; raw selfies may also be retained as attendance proof or for HR review of failed matches.
• HR records: leave and WFH applications, expenses and reimbursements, documents, payslips, goals, assigned tasks, tickets, forms, notices, and related approvals visible in your account.
• Communications: support tickets, internal chat messages, and optional voice notes you choose to record.
• Device and app data: push notification tokens, device type, operating system version, app version, and similar technical data for notifications and troubleshooting.
• Files you upload: attachments for tasks, expenses, documents, or support tickets.

We do not sell your personal information. We do not use attendance location, selfies, Face Match data, or field-tracking locations for advertising.

• Provide employee self-service and HRMS features requested by your employer.
• Verify attendance and breaks (including office geofence, selfie, and Face Match when enabled).
• Operate live field tracking for enrolled employees during an open punch-in session.
• Send in-app and push notifications for approvals, notices, and HR updates.
• Generate payslips, letters, and HR documents on behalf of your employer.
• Support tasks, proofs, tickets, and workplace communications you submit through the Service.
• Maintain security, prevent fraud (including proxy punching), and troubleshoot technical issues.
• Comply with applicable law and respond to lawful requests.
• Improve reliability and performance of our services.

The mobile app may request the following permissions:

• Location (while in use): to record GPS for geo-attendance punches and, when your employer enables break geofence, for break start and end. Without location access, those features may be blocked.
• Location (background / always, enrolled field employees only): to upload field-duty location during an open punch-in period when your employer has enrolled your account for live tracking. Tracking does not run after punch-out, for non-enrolled employees, or when your organisation disables tracking. On Android this may use a foreground location service.
• Camera: to capture attendance selfies / Face Match photos and live task or visit photo or video proof when you use those features.
• Microphone: for optional voice messages in chat and for audio when you record task video proof, only when you choose to record.
• Notifications: to deliver HR alerts and approval updates.
• Storage / files: to upload attachments and download payslips or documents.

You can revoke permissions in your device settings. Some features may not work without the required permission (for example, geofenced punch or break without location access, or Face Match without camera).

Some employers enroll specific employees for live field location tracking during active duty. Enrolment is controlled per employee account (Settings → Punch on the web console), not merely by job title. Background location is collected only when all of the following apply: your organisation is entitled to employee tracking (granted by platform administration), tracking is enabled for the organisation, your account is enrolled, and you have an open attendance punch (punched in and not yet punched out). Web punch-in does not start mobile background tracking.

• Purpose: field attendance continuity, visit or route verification, and related duty records requested by your employer.
• Start: after a successful mobile punch-in when the server indicates tracking is required (should_track) and you grant the needed permissions (including background location on Android).
• While active: the app may upload location at an interval set by your employer (commonly about every 60 seconds), including approximate coordinates and optional accuracy, battery, speed, heading, device id, and locality/area name.
• Stop: after punch-out, when enrolment or tenant tracking is disabled, when your account becomes inactive, when authentication fails, or when you sign out.
• Who may view: authorised managers and administrators at your organisation within Live Tracking / HRMS tools, subject to role and tenant isolation. Other tenants cannot access your locations.
• Retention: live location samples are kept according to your employer’s configured retention period (commonly around 30 days) and then removed by automated cleanup.
• Questions or concerns: contact your HR department first. You may also email us at the address in the Contact section; we will assist or forward your request to your employer as appropriate.

Turning off device Location services or revoking location permission will interrupt field tracking. The app cannot force GPS to remain enabled; incomplete field signals may affect attendance or visit verification according to your employer’s policies.

Your employer may require you to be inside a configured office radius when punching in or out. Separately, they may require the same geofence check when you start or end a break. These checks use foreground location only at the moment of the action; they are not the same as continuous field tracking described in Section 4A.

When Face Match is enabled, the app compares your live selfie to reference face data on file (for example embeddings from prior approved punches or a profile photo). Failed matches may be reviewed by HR. Face Match and geofence rules are set by your employer and may block attendance actions if verification fails.

• With your employer: administrators and authorised managers at your organisation can access HR data according to their role and your employer's policies.
• With service providers: hosting, email, push notification, and infrastructure partners who process data under contract and only for providing our services. Optional AI-assisted Face Match (when your employer enables it) may send comparison images to a contracted processing provider solely for verification.
• For legal reasons: when required by law, court order, or to protect rights, safety, and security.
• Business transfers: in connection with a merger, acquisition, or sale of assets, with notice where required by law.

We do not share personal data with third parties for their independent marketing.

Data is stored on secure servers. Authentication tokens on your device are stored using platform secure storage where available. Face embeddings are stored encrypted at rest. We use encryption in transit (HTTPS/TLS), access controls, tenant isolation, and monitoring appropriate to a business SaaS platform.

No method of transmission or storage is 100% secure. Please keep your login credentials confidential and report suspected unauthorised access to your employer or us promptly.

Retention periods are set by your employer's subscription and applicable law. Employment records, attendance, payroll-related data, and uploaded documents may be retained for the duration of employment and for statutory or audit periods required in India. Live field location samples follow the shorter retention described in Section 4A. When an employer terminates service, data is handled according to the contract and legal requirements.

Depending on applicable law (including India's Digital Personal Data Protection Act, 2023, where applicable), you may have rights to access, correct, or request deletion of certain personal data. Employment records are often controlled by your employer; contact your HR department first. You may also contact us and we will assist or forward your request as appropriate.

The For You Team app is intended for working adults and is not directed at children under 18. We do not knowingly collect personal information from children.

Our primary operations and hosting are oriented toward India. If data is processed outside India, we take steps consistent with applicable law to protect it.

We may update this Privacy Policy from time to time. We will post the revised version on https://foryouteam.in/privacy-policy and update the "Last updated" date. Continued use after changes constitutes acceptance where permitted by law.

For privacy questions about the For You Team app or For You Team HRMS platform:

• ForYou Pvt. Ltd
• Email: admin.foryouteam@gmail.com
• Phone: 9658515157
• Website: https://foryouteam.in
• Created by: Techzex Software Pvt. Ltd.